Privacy Policy

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Effective Date: November, 1st, 2024

Welcome to Sendcoach. This Privacy Policy explains how we collect, use, store, and share information, including Google user data, when you use our platform. Sendcoach is designed for student-athletes and their families to streamline email communication with college coaches using Gmail integration.

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1. Information We Collect

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Sendcoach collects and processes specific information to provide and improve our service. This includes:

• Google User Data (Gmail Data): With your explicit consent, Sendcoach accesses specific Gmail data through Google’s secure API to facilitate communication with college coaches. This access is limited to:
  • Email addresses and contact information of recruiters and colleges.
  • Email metadata such as timestamps, subjects, and message summaries for tracking purposes.
• User-Provided Data: Contact details (e.g., name, email address), preferences, and any additional information you provide directly to enhance your experience.‍
• Google User Data (Gmail Data): With your explicit consent, Sendcoach accesses specific Gmail data through Google’s secure API to facilitate communication with college coaches.

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2. How We Access and Use Google User Data

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Access and Usage: We access your Gmail data to identify emails sent to or received from college coaches. This information is used solely for managing and tracking outreach efforts on your behalf.

• Limited Scope: Sendcoach adheres strictly to Google’s Limited Use policy. We do not read or display the content of your emails beyond what is essential for providing our service, and we do not use your Gmail data for advertising or any unrelated purposes.
• Automation of Communication: We automate parts of your outreach process by enabling you to manage and track email interactions with college coaches, which helps streamline your recruitment journey.

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3. Storage of Google User Data

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Temporary Storage: We store Gmail metadata temporarily to support email tracking and to provide a seamless outreach experience.

• Security Measures: All stored data is encrypted and protected against unauthorized access. Sendcoach implements strict access controls and requires that all access to Gmail data be restricted to authorized personnel only.
• Data Retention: We retain Google user data only as long as necessary for the specific purposes outlined. You may request deletion of your data, and we will comply in accordance with applicable laws and regulations.

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4. Sharing of Google User Data

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No Unauthorized Sharing: Sendcoach does not share your Google user data with any third parties except in cases required by law or with your explicit consent.

• Legal Compliance: If legally required (e.g., by court order), we may disclose your information as necessary to comply with applicable laws.

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5. Data Security

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We prioritize data security and have implemented protective measures to safeguard your information.

• Encryption: All data transmission between Sendcoach and Google is encrypted to protect your information.

• Access Controls: Access to your Google user data is restricted solely to authorized personnel for specific service-related functions.

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6. Your Choices Regarding Google User Data

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• Revoking Access: You may revoke Sendcoach’s access to your Gmail data at any time via your Google account settings by removing Sendcoach’s permissions.

• Data Deletion: If you request, we will delete all of your stored Google user data from our servers in line with applicable regulations.

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7. Changes to This Privacy Policy

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Sendcoach may occasionally update this Privacy Policy. We will notify you of any significant changes and seek your consent if required.

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Email: bencarcio@gmail.com

Mailing Address: 53 Old Coach Road Cohasset MA 02025

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